Data Privacy

Holistic Yoga with Sue Data Privacy Notice

Holistic Yoga with Sue works with personal data under the contract lawful basis.

Personal data is required to enable Holistic Yoga with Sue to assess any possible risk factors with the aim to deliver yoga classes that you have requested to provide you benefit and enjoyment.

For those who choose to join our classes, you will be given a paper Questionnaire and Disclaimer Form to complete prior to the start of your first class that requests the following information:

*Your Name *Telephone numbers *Email *Date of Birth *Address *Emergency Contact

Only your name, email and phone numbers are electronically recorded so that you can be informed of any class changes. Below are examples of emails that are sent as class group using the email Bcc to protect your personal data.

  • Class cancellations e.g. weather, road conditions and any unforeseen circumstances.
  • To be kept informed of any changes in prices or terms and conditions.
  • To provide information you have requested.

Your name will be recorded on a paper and electronic class register to record your payments, the number of classes you have paid for and the date your next payment is due. This ensures you get the classes you have paid for under the terms and conditions of the Class Pass.

Your health and mobility information enables Holistic Yoga with Sue to plan yoga classes that are appropriate and safe for you to gain benefit and enjoyment from. You will be asked once a year to review your questionnaire and disclaimer form. If there are any changes in your data or if required by the teacher, you will be asked to complete a new form.

Only under the following circumstances will your personal health data be used:

  • First Aid: In case of an accident or you feel unwell during your class your name, date of birth and your address will be used to complete a paper incidence or accident form. If necessary your emergency contact will be phoned.
  • Only under extreme circumstances your personal details and any known health problems will be shared with the emergency services to protect your safety and wellbeing. For example, if you have high blood pressure and you feel unwell, the ambulance crew will be informed you have high blood pressure, as this information may be helpful for the emergency services.

For your peace of mind:

  • Your data will be kept securely.
  • No personal data will be shared, given or disclosed with any third party and will not be used for marketing purposes.
  • All paper records will be held for six years after you have left your class. This is the required length for insurance and tax purposes. Paper records will be shredded at the end of the sixth year unless there is a legitimate reason to retain paper records for a longer period of time. You would be informed of the extended time period.
  • Electronic records are deleted following the termination of your contract OR two weeks after the last class you had attended. To maintain your place, you need to keep the teacher informed of your intentions.
  • You will be provided a copy of 'Holistic Yoga with Sue Data Privacy Notice.'
  • At any time you wish to amend your records or withdraw your consent please inform the teacher. If you choose to withdraw your consent from the contract, you will not be able to access Holistic Yoga with Sue services even if you have prepaid for classes in advance. Payments are not refundable.
  • You can request to see your records.